HR and Payroll Guidance for Leadership Teams

New Overtime Rules Are Here: Four Important Things to Consider

Online timesheet form on a digital tablet

Last week, the Department of Labor issued the much-anticipated revisions to the Fair Labor Standards Act overtime regulations.

These are the first significant changes made to the law since 2004 and represent a profound change in how employers determine which employees are exempt and which are non-exempt and entitled to overtime pay.

Final Overtime Rule Provisions

Effective December 1, 2016:

1. The Standard Salary level will increase to $913 per week, or $47,476 per year
2. The Highly Compensated Employee Salary Level will increase to $134,004 per year
3. These salary levels will automatically update every three years, beginning January 1, 2020

Additionally, the Final Rule will allow employers to use nondiscretionary bonuses and incentive payments to satisfy up to 10 percent of the new standard salary level.

View the Final Rule and other helpful resources here

Key Considerations to Make

Any employee earning below the new Standard Salary level will be considered non-exempt and entitled to overtime pay, regardless of their title or duties. Employers with staff earning below this new threshold must either make these employees eligible for overtime, or increase their salary to meet the new Standard Salary level.

However, both of these actions can have far-reaching implications on your workforce and business:

1. Internal Equity

While employers can increase the salaries of employees to meet the new salary level, they should also consider those employees who are already earning above the threshold. Treating groups of employees differently, particularly those within the same job function or level, can cause significant employee relations disputes.

Additionally, if an employer increases the salaries of employees to meet the new salary level, they could now have a number of employees paid at the same rate.  This causes “salary compression,” which is when employees within the same job or level are earning similar pay. Salary compression can dramatically lower employee morale and eliminate justified differences in employee pay based on performance and experience.

2. External Equity

Employers must also consider how the new salary threshold will affect their company’s competitive position in the labor market. Increasing employees’ salaries may mean you are now overpaying for a job when compared to the marketplace. This may be particularly true for employees with little or no experience, and new graduates.

If not handled carefully and precisely, overpaying employees can stifle employee development, discourage beneficial turnover, and create legal risks for your company.

3. Cost

While increasing employees’ pay to meet the new threshold can present a significant financial burden for employers, so too can paying those same employees time and a half for any hours worked over 40. Employers will need to review which positions are susceptible to reclassification, and determine which course of action makes the most financial sense for their business.

If an employer chooses not to raise salary levels, they should begin to closely track the hours worked by those reclassified employees to determine how to adjust scheduling and set wages so they can minimize overtime pay and/or accurately forecast it.

4. Processes

Because the new salary levels will automatically update every three years, employers need to make sure they have the necessary pay practices and policies in place to remain compliant now and in the future.

Automated Time & Attendance systems can be extremely useful in tracking hours worked and ensuring employees receive accurate pay for those hours worked above 40.

Stay Tuned…

Navigating the new overtime regulations is a task that most businesses, in some capacity, will have to undertake. The Compensation Practice Group at PROXUS is here to help. Stay tuned for more information and helpful resources.

For questions about the new regulations and how they will impact your business, contact Barbara O’Shea, Compensation Practice Leader, at 215-654-9140 ext. 684 or Dennis Shrenk, Senior Compensation Consultant, at 215-654-9140 ext. 407.

To learn more about our Time & Attendance system and how it can help you keep track of hours worked, contact John Israel at 215-654-9140 x. 110.

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PROXUS is a leader in HR, payroll, and benefits solutions, serving small and mid-sized organizations across a wide range of industries and markets. Our clients benefit from the proven experience of our team of over 26 professionals who deliver deep expertise and trusted guidance in all aspects of workforce management.

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